Webroot^® Email Archiving Service
Overview

Webroot Email Archiving Service
Key Benefits	Key Features
Simplify mailbox and storage management	Seamless integration with Microsoft® Outlook® Reduce the need for PST files with unlimited storage Minimize training with Outlook-like interface Avoid help desk calls with self-service email store
Accelerate e-discovery	Search all email messages and attachments Rapid retrieval in just seconds Flag messages (e.g., attorney-client privileged) Automatically monitor email for policy violations
Meet industry and regulatory compliance requirements	Securely and automatically capture messages Comply with regulations and data retention policies Set retention policies to meet specific industry requirements Enforce legal holds, audit trails and chain of custody
Reduce costs	No upfront licensing or hardware costs Lower Total Cost of Ownership (TCO) Fast deployment Utility pricing model with no additional storage fees

How it Works

1. Email messages are captured by your email server once they are sent and received.
2. Messages are journaled and securely transmitted to the Webroot Email Archiving Service using either TLS or SSL encryption, depending on customer requirements.
3. Emails are captured real time by Webroot and immediately encrypted and replicated across geographically dispersed data centers.
4. Users are able to access the archive and locate specific messages directly from Microsoft Outlook.
5. Administrators and delegated authorities are provided with advanced search capabilities providing fast email retrieval and expedited e-discovery.

Webroot Email Archiving Overview

Why use email archiving as a service?

The amendments to the Federal Rules of Civil Procedure (FRCP) require organizations to respond more quickly than ever to discovery and internal investigation requests. IT departments must know what email is stored anywhere in the organization and how to retrieve it. Fees for delayed responses to e-discovery requests are substantial-in one case, the U.S. District Court determined a fine of $50,000 per day1

Archiving as a service enables organizations of all sizes to meet compliance regulations and accelerate e-discovery requests without incurring the high expenses of on-premise deployment. With no additional hardware or software to purchase and manage, organizations can benefit from low upfront costs, a lower total cost of ownership (TCO) and simplified management. Deployment is much more rapid than with an on-premise solution-days rather than weeks or months.

Key Features

Simplified Mailbox Management

Webroot Email Archiving Service provides seamless Microsoft Outlook integration and a familiar interface that mirrors Outlook's appearance, simplifying mailbox management and minimizing training. End-users can quickly and easily access email archives directly from Outlook, providing the ability to find specific messages and attachments based on a variety of criteria. Granular permissions enable administrators to centrally deploy access to some or all users. End-users also have the ability to access their personal archive via a secure, web-based portal providing archive access from any location.

Storage Management

With unlimited archive storage in the cloud, organizations can dramatically reduce storage costs and eliminate the need for mailbox quotas. Webroot Email Archiving Service automatically captures all sent and received messages without requiring any user intervention. Organizations can eliminate user PST files-which not only minimizes the management burden on IT staff, but also improves server performance by reducing PST file footprint and shrinking backup windows.

Email Discovery

Ensure that your organization is prepared for any e-discovery request by storing and indexing every email, IM and attachment in one centralized online repository. Real-time search and retrieval capabilities accelerate legal discovery and HR inquiries by providing quick access to archived data, significantly reducing the time and expense associated with e-discovery requests. To protect sensitive communications, users can flag attorney-client privileged communications, which are excluded from e-discovery requests.

Email Compliance

Meet compliance regulations by automatically retaining all emails and attachments. Webroot Email Archiving Service provides the capability to index, search and audit all email and attachments so that organizations can quickly respond to regulatory requests. Administrators can set retention policies to meet their company's specific retention or regulatory requirements, and automatically monitor and review email and attachments to ensure policy compliance.

Protection of Company Data

Webroot Email Archiving Service protects sensitive corporate information with the industry's highest standards for secure data storage. All email messages and attachments are securely transmitted via TLS or SSL encryption, then captured and encrypted automatically to guarantee the security of your archived data. Messages are also replicated across geographically dispersed data centers for enhanced protection.

Complete Email Security

Integrate Webroot Email Archiving Service with Webroot^® Email Security Service for complete data security and messaging protection. Like Webroot Email Archiving Service, Webroot Email Security Service does not require any additional hardware or software. Key features include award-winning anti-spam and antivirus protection, email content scanning, data loss protection, business continuity and policy-based email encryption. Visit www.webroot.com/business for more information and a free trial.

Fast Deployment and Guaranteed Service Availability

Webroot Email Archiving Service provides rapid deployment and guaranteed service availability that an on-premise system simply cannot match. Deployment can typically be complete in less than one week and there are no costly hardware, software, or equipment maintenance fees. Webroot also guarantees 99.99% service availability to ensure that customers have consistent, reliable access to a secure email archive environment.

Webroot - A Global Leader in Security

Webroot is a global company with a history of delivering innovative security solutions to millions of businesses and consumers. Our best-of-breed technology has won numerous awards and our SaaS solutions protect over three million users worldwide. As one of the largest privately held companies in the Security SaaS market, Webroot has multiple data centers and support offices across the US, UK, EMEA, Japan and Australia. To guarantee the highest level of service, all Webroot Security SaaS solutions are backed by local technical support teams and Service Level Agreements (SLAs) that are among the best in the business.

Webroot 385 Interlocken Crescent Suite 800 Broomfield, CO 80021 USA www.webroot.com 1800 013 992

Webroot Ltd. - EMEA Headquarters Venture House, Arlington Square, Downshire Way Bracknell, Berkshire RG12 1WA, UK www.webroot.co.uk +44 (0)870 1417 070

Webroot Software Pty Ltd. - APAC Headquarters Suite 1402, Level 14, Tower A 821 Pacific Highway Chatswood NSW 2067 Australia www.webroot.com +61 (0)2 8448 8144 - 1.800.029.234

Copyright 2012 All rights reserved. Webroot Software, Inc. Webroot and the Webroot icon are trademarks or registered trademarks of Webroot Software, Inc. in the United States and other countries. All other trademarks are properties of their respective owners.